Project Description

Project Brief

Ambulatory Anesthesia Solutions (AAS) needed custom backend software to help with their scheduling needs. There wasn’t any existing out-of-the-box scheduling software that could accommodate their requirements so a custom solution was required.

The internal staff at AAS responsible for scheduling was using complex Excel spreadsheets to manually keep track of all parties scheduling requirements and making sure that a double booking never took place.

We developed a custom scheduling application from the ground up that allows two parties, CRNA/MD’s and hospitals/surgery centers to input their needs and availability into the application and then an AAS staff member can coordinate the scheduling and notifications of when and where the CRNA’s need to show up

The Challenge

The application needed to coordinate the scheduling with three parties involved. Hospitals would enter their requirements for the number of CRNA/MD’s that they required. The CRNA’s and MD’s would enter their availability into the application and the AAS staff would be responsible for making sure that the needs of all the hospitals where met by scheduling available CRNA/MD’s into the slots based on their availability. A mistake could not be made as a double booking where a CRNA/MD did not show up to the hospital where a surgery was scheduled and then had to be cancelled could be up to a $20,000.00 mistake.

The application had to be HIPAA compliant since it dealt with sensitive medical information.

Since no existing scheduling software solution could meet their needs the application had to be custom built around their scheduling requirements.

Key Application Features

  • Application must be HIPAA compliant.

  • We developed a custom scheduling application from the ground up that allows two parties, CRNA/MD’s and hospitals/surgery centers to input their needs and availability into the application and then an AAS staff member can coordinate the scheduling and notifications of when and where the CRNA’s need to show up.

  • Custom unique portals for each client type.

  • The internal scheduling calendar has “smart” technology that will not allow an available CRNA to get scheduled at more than one center thus eliminating double scheduling errors.

  • CRNA’s and MD’s are able to make themselves available for scheduling in their client portal from anywhere.

  • Hospitals and surgery centers are able to input their CRNA/MD needs.

  • The application tracks the dates and frequency that a CRNA has been to each center for tax purposes.

  • The application tracks how many CRNA’s have been to a center for the centers bookkeeping.

  • All data is displayed in easy to read graphs and is downloadable.

  • Schedules are sent out via email and text message.

  • Schedules can be sent on a daily or weekly basis.

Technology Used